People spend so much time planning meetings and sitting in meetings, that businesses often forget how to close the deal properly. Organisations that can turn meeting time into profitable results are by far the most successful. Take these five meeting management secrets to ensure your next meeting in Cheltenham is a real success.
Choose the Right Venue
Your choice of venue is probably one the most important factors to consider when arranging a meeting or conference. Choose a central location for your conference venue in Cheltenham – there is nothing worse than getting lost before an important meeting. Remember, your delegates need to be able to find the venue easily too. Our researchers have found the Holiday Inn Express Cheltenham Town Centre is an ideal venue in a central location, with conference parking space nearby. If you are meeting over lunch choose somewhere that won’t be too crowded or noisy. Although there is an array of good restaurants in Cheltenham, always rely on multiple sources to recommend a good place to entertain. Our researchers also found that business people are progressively opting for hotels in Cheltenham as a place to meet. Non-residents can often use a relaxing hotel bar and coffee lounge area, which is still a professional and ambient place to meet to ensure a successful meeting. Furthermore, such a meeting place makes it a cost effective business choice.
Manage Your Meeting Budget
In tight times is it even more important to ensure your meeting includes everything you need and nothing you don’t. For bigger seminars and conferences, many venues in Cheltenham will charge extra for all the little things that really make a difference. Choose a venue that can offer an all inclusive day delegate rate as this will include your room hire, tea/coffee, lunch and equipment to really showcase your event on a budget. Our researchers found the following site Meeting Rooms in Cheltenham offered the most competitive meeting venue in Cheltenham with all the added-value extras included for your next meeting. This ensures you can deliver the ‘wow’ factor to all your delegates without having to present a huge bill to your boss – double brownie points!
Preparation is Key
Whether you’re planning a large seminar or just meeting over lunch, for every minute of your meeting there should be 2 minutes spent planning. Preparation is key to ensure you get the business results you want. If you’re planning a business lunch, always phone the venue ahead of schedule and confirm the booking and any requests you may have. To really close the deal, research your client beforehand as much as possible and plan your sales approach before lunch, there’ll be nothing worse than taking a vegetarian to a steak house! Many successful organisations use central hotel venues for conference rooms and important business meetings as they always offer a dedicated meetings organiser. Many hotels with meeting rooms in Cheltenham will offer an events co-ordinator free of charge that will greatly alleviate all the planning stress.
Boost Your Attendance
The best way to ensure successful results after your meeting is to present to as many people as possible. Early bird discounts can be a great way to boost attendance to your next event in Cheltenham. Send reminders to your delegates as we’re all busy professionals. Sending a simple, non-intrusive reminder is a great way to catch your invitee’s attention. Promoting your meeting’s value is key. Value is driving all decisions these days: in order to get people to attend, they need to have a clear idea of how it will benefit them. Reach out through multiple channels such as Twitter, Facebook, or LinkedIn-these days there are many more ways to market your event than the tried-and-true email invitations and websites. Offer a special deal and consider implementing a new special price or some other incentive (e.g. half-price registration for a guest) to entice invitees.
Close the Deal
Don’t let your meeting finish without closing the deal you need. Watch body language and look out for buying signals during your presentation. This will help you better understand how to approach the close with your delegates. Ask for feedback about your presentation and ensure you cover any questions or knowledge gaps the delegates may have, so you can rest assured they have left with a full understanding of your presentation. Request commitment from your delegates before they leave the meeting room. This can be by using simple phrases throughout your meeting such as “Does that sound good to you?” or “What do you think about that?” The more positive their mindset the more likely you are to get the business results you want.
There are many actions that can make meeting in Cheltenham successful. They require careful management before, during, and after the meeting. If you neglect any one of these meeting management opportunities, your appointment will not bear the fruit you desire and the results will not reflect the time invested in organising your meeting.